Particulars of organization, functions and duties

Engineering Projects (India) Limited (EPI) is a Public Sector Enterprise under the administrative control of the Ministry of Heavy Industries & Public Enterprises (Department of Heavy Industry), Government of India. The Company was incorporated under the Companies Act, 1956 on 16th April, 1970 as a consortium of eight public sector enterprises two of which merged subsequently.

The authorised and the paid up capital of the company are Rs 909.40 crores and Rs 35.42 crores respectively. The Government of India holds 99.97% of its equity and the balance 0.03% is held by the seven Public Sector Enterprises.

The Registered Office of the Company is located at Core 3, Scope Complex, Lodhi Road, New Delhi.

The main objectives of the Company are set out in the Memorandum and Articles of Association. Some of the major functions and duties of the Company (but not limited to) are as under: -

Areas of Operation

• Civil & Structural Works
• Water Supply, Sewerage, Drainage & Environmental Schemes
• Housing, Townships, Hospitals & Institutional Buildings
• Coal & Material Handling Systems
• Irrigation, Dams & Canal works
• Shore Protection Works
• Oil, Petrochemicals, Metallurgical Plants
• Industrial & Process Plants
• Electrical Transmission Lines, Sub-stations, Distribution Systems
• Roads, Highways and Airports
• Sports Stadia
• Mining Projects

Services Rendered

• Feasibility Studies
• Detailed Project Reports
• Design and Engineering
• Supply of Plant & Equipment
• Civil & Structural Works
• Quality Assurance
• Erection, Testing and Commissioning
• Operation and Maintenance
• Overall Project Management

Organizational Chart of the Company is annexed as Enclosure – I.

Powers and duties of Officers and employees

Powers to do acts and deeds as authorised by the Memorandum and Articles of Association (Enclosure II) vest in the Board of Directors.

The Board of Directors have delegated certain powers  to the Chairman-cum-Managing Director. In exercise of the powers delegated by the Board of directors, the Chairman-cum-Managing Director has sub-delegated powers to various officers of the Company. These delegations/sub-delegations are subject to change from time to time at the discretion of the Board of Directors/ CMD.  The present delegation of powers is annexed at Enclosure III.

Procedure followed in decision-making including channels of supervision and accountability

The Board of Directors of the Company frames the policies, rules, regulations and procedures to be followed in the Company.

Such discharge of duties and implementation of the policies, rules, regulations and procedures is carried out by various officers as per their respective delegation of powers.

Norms set by the company for the discharge of its functions

The Company signs a Memorandum of Understanding with the Administrative Ministry every year. The MOU lays down various financial, quantitative and qualitative performance criteria and targets. The overall performance of the Company is rated by the Department of Public Enterprises against the targets fixed in the MOU.

The CMD of the Company signs Internal MOUs with the Heads of Regional Offices / Heads of Divisions at Corporate Office, listing various parameters and targets, both quantitative and qualitative. The performance of each Regional Office / Division is reviewed by the CMD once every quarter.

The rules, regulations, instructions, manuals and records held by Company under its control used by its employees for discharging its functions

EPI maintains the following rules, regulations, instructions, manuals and records:-

• Memorandum and Articles of Association
• Delegation of Powers by the Board of Directors to CMD and sub-    delegation to various officers
• Procedure Manual under ISO 9001/14001
• Policy Manual under ISO 9001/14001
• Accounts Manual
• Service Rules/HR Manual

Statement of the categories of documents that are held by it or under its control

EPI has its Corporate Office at New Delhi and Regional Offices at New Delhi, Chennai, Mumbai and Kolkata. At Corporate office, it has various Divisions like HR, Finance, Planning & Monitoring, Engineering, Legal, Contracts, Business Development, International Operations, Vigilance, etc. The Corporate Office and the Regional Offices maintain all necessary record including statutory record under various Acts like Companies Act, Income Tax Act,  Industrial Disputes Act, Local Laws, etc.

Particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof

The activities of EPI are contractual in nature and do not require any consultation with, or representation by, the members of the public in relation to formulation of its policy or implementation thereof.

A Statement of the Boards, Councils, Committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of these boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public

Board of Directors

Government Directors

Other Committees

1. Audit Committee

    Shri A K Ratwani                               - Member

    Shri R Asokan                                    - Member

2. Remuneration Committe

    Shri R Asokan                                   - Chairman
                                  

3.  Grievance Redressal Committee - "Executives" and "Workmen" Categories

1. Shri S.K. Das, ED                                      - Chairman
2. Shri M.K. Anand, ED (Fin)                        - Member
3. Shri F.X. Topno, GM (HR)                         - Member Secretary

In the absence of recognized Trade Union, the Chairman of the Grievance Redressal Committee may co-opt two employees from Non-Executive cadre on the Committee for redressal of grievance related to Workmen category.

Smt. Sudha Malhotra, DGM (HR) shall function as co-ordinator

The above Committee will hold office for a period of two years

4.  Committee on Prevention of Sexual Harassment of women at work place

• Mrs Rose Johny Zacharia, AGM                           - Chairperson
• Shri N K Dhingra , DGM(Legal)                           - Member
• Shri Sri Ram , DGM(Fin)                                      - Member
• Mrs Sudha Malhotra, DGM(HR)                            - Member
• Miss M Topno, Sr.Manager (Legal)                      - Member
• One member from NGO/Associations/Other interests committed to the cause of women will be associated as and when required.

A Directory of Officers and Employees

Attached as Enclosure V.

The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations

The scales of pay relating to officers and employees of the Company as given in Enclosure V.

Budget allocated to each of Company’s agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made

EPI is a commercial entity which executes the projects for its clients. The funds for execution of projects are provided by clients as per commercial contract entered into between EPI and clients for each project. EPI does not make any budget allocation or disbursement to any agency.

The manner of execution of subsidy programmes including the amounts allocated and the details of beneficiaries of such programmes

EPI being a commercial organization does not execute subsidy programmes.

Particulars of concessions, permits or authorizations granted by it

EPI is a commercial organization and does not grant any concessions, permits or authorizations for the public at large.

Information held by the Company in the electronic form

• About EPI
• Services Rendered
• Our Projects
• News & Events
• Quality & Environment
• Tender Information
• EPI Offices
• Right to Information Act, 2005
• Vigilance in EPI
• Annual Report

All the above are available on website of EPI.

The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use

EPI does not maintain any library or reading room for public use.

The names, designations and other particulars of the Public Information Officers

The names, designations and other particulars of the Public Information officer and the Assistant Public Information Officers are as under: -

Public Information Officer